Insights: the Magnus Health Blog

Immunization Changes Making Waves Across the Country

Posted by Christina Trimis on Nov 14, 2016 10:00:00 AM

“Today in the United States, people rarely die from vaccine-preventable diseases. A way of achieving this was to have compulsory immunization requirements for school attendance” (Hedden et al., 2014).

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Topics: SMR Health Trends Regulations & Legislation Compliance Immunizations Technology School Nurses Work Smarter, Not Harder

How FERPA applies to school counselors

Posted by Kathryn Sloop on Jun 8, 2015 2:54:00 PM

**This blog post is not legal advice, nor is it a substitute for legal advice.** 

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Topics: Business Office Compliance School Nurses

3 must-haves for 100% health form compliance

Posted by Kathryn Sloop on Jun 2, 2015 10:47:00 AM

number_100_percentThe beauty of zero tolerance, as it relates to compliance, is that it's entirely enforceable, and deals more with enforcing action by the parents before the start of school, than student behavior on a daily basis during the school year. In essence, a zero tolerance health form compliance policy mandates that all required health information be submitted prior to the start of school, and in the event that anything is missing, the student is denied entry to school, athletics, or any school-related trip. That's right, a true zero tolerance approach demands 100% compliance!

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Topics: Compliance

Simple parent experience and 100% compliance [Client Success Story]

Posted by Kathryn Sloop on Apr 1, 2015 9:22:00 AM

KathyFinneyClient Profile 
  • Name: Kathy Finney
  • Job Title: Associate Director of Communications
  • School: Norfolk Academy
  • Location: Norfolk, VA
  • Type: K-12 Private
  • Size: 1,200 students
  • Website: norfolkacademy.org

Kathy Finney has worked as an administrator at Norfolk Academy for 20 years. In that time, she has seen the importance of data grow from necessary business information to a strategic communications tool. Having worked with all of the data-dependent departments that help our institutions function and grow, Kathy has an unrivaled understanding of best practices of data collection and sharing across campus. 


Norfolk Academy struggled with collecting health and immunization information from parents each year. When they moved to Magnus to solve that problem, “we were trying to find a solution to make things easy for parents and for us,” said Kathy Finney, Associate Director of Communications. When Norfolk Academy initially launched Magnus, it was after they’d already collected all the information from parents. So, "there was confusion as to why we were asking for information that had already been submitted. We got off to a rocky start,” Finney said, but with a few lessons learned and alterations made, parents are catching on, and Finney and her team have seen the results in 100% compliance.

So how did they make things easy on parents and get 100% compliance?

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Topics: SMR Emergencies Compliance School Nurses Client Success Stories

100% health form compliance for pre-season athletics

Posted by Kathryn Sloop on Mar 24, 2015 9:48:00 AM

SMS-logo-blue-1-300x44Client Profile 
  • Name: Stacy Finley
  • Job Title: Nurse & Director of Binder Health Center
  • School: Saint Mary's School
  • Location: Raleigh, NC
  • Type: Grade 9-12, Private Boarding & Day School for Girls
  • Size: 250 students
  • Website: www.sms.edu

7462_10151839129577029_1694009627_nThe nurses at Saint Mary’s School spent countless hours collecting, reviewing, and tracking the required documentation for nearly 250 students. Seven forms per student meant 1,750 forms had to be manually tracked using a spreadsheet, and hundreds of reminder phone calls had to be made.

While some students arrived early for pre-season athletics with all required documents in hand, some others did not have all of their information completed and were trying to move into student housing. This forced school staff members to scramble to complete forms, contact families, and occasionally take students to doctor’s appointments.

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Topics: SMR Compliance School Nurses Client Success Stories

Tips for meeting immunization requirements

Posted by Amy Weaver on Feb 17, 2015 9:17:00 AM

With all of the recent news attention that vaccines have been getting, it would be remiss not to discuss the challenges around meeting immunization requirements in a school setting. With mandates that vary from one state to the next, schools constantly struggle to collect all of the necessary documentation for each of their students. Schools are required to show proof that their students are either up-to-date on immunizations or have a documented medical or religious exemption. Some states will also accept a personal belief or philosophical exemption.child_vaccine_immunization

But let’s save the debate on whether or not to immunize for another time, and instead talk about ways to meet your state’s requirements. Achieving compliance is no small task. It may involve sending reminder letters in the mail, making numerous phone calls, and pulling kids out of class until all of their requirements are met.

Here are a few tips to help get the job done:

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Topics: Compliance Immunizations

Parents submit health information easily, and on time [Client Success Story]

Posted by Kathryn Sloop on Feb 10, 2015 9:15:00 AM

HALogo100Client Profile 
  • Name: Cheryl Tardif
  • Job Title: Student Health Center Director
  • School: Hebron Academy
  • Location: Hebron, ME
  • Type: Boarding & Day School, Grades 6-12
  • Size: 250 students
  • Website: hebronacademy.org

Hebron Academy’s Student Health Center Director, Cheryl Tardif, is upfront about her most dreaded task as a school nurse - “The most tedious part of a school nursing job is obtaining and managing health records.” For Tardif and her team, the process began every August prior to the new school year, and “the major problem we faced was receiving incomplete records from parents.” For each of the 250 students at Hebron Academy, five to seven pages of health records are required (1,250-1,750 total records), but many parents would return only a portion of those pages.
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Topics: SMR Compliance Client Success Stories

Simplifying and improving processes for international students [Client Success Story]

Posted by Kathryn Sloop on Jan 27, 2015 10:09:00 AM

DebBondHeadShotClient Profile 
  • Name: Debra Bond
  • Job Title: Student Health Center Director
  • School: The Cheshire Academy
  • Location: Cheshire, CT
  • Type: Grade 8 - PG, Coed College Preparatory Boarding & Day School
  • Size: 400 students (163 international, 260 boarders)
  • Website: cheshireacademy.org

Debra Bond, MSN, PPCNP-BC, APRN has been the Director of the Cheshire Academy Richmond Center since 2004 and the Pediatric Nurse Practitioner at the Academy since 2001.  As the Director and Nurse Practitioner, she assesses, diagnoses and manages minor episodic illnesses and injuries and helps manage and coordinate care for students with chronic illnesses, with emphasis in health promotion and disease prevention.  She works with a team of health professionals and faculty to provide primary and episodic healthcare for 400 domestic and international boarding and day students, including those with a variety of chronic illnesses. This team helps students attain and maintain their optimal level of health and wellness, by addressing their physical, emotional and social health needs.

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Topics: SMR Emergencies Compliance Technology School Nurses Client Success Stories

Adding faculty emergency information to Magnus [Client Success Story]

Posted by Kathryn Sloop on Jan 14, 2015 10:09:00 AM

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Client Profile 
  • Name: Ashley McCauley
  • Job Title: Health and Wellness Director
  • School: The Westminster School
  • Location: Atlanta, GA
  • Type: K-12 Private, Day School
  • Size: 1,856 students
  • Website: westminster.net

Prior to joining Westminster as the Director of Health & Wellness, Ashley worked at Scottish Rite Hospital, where she served as a registered nurse in the Aflac Blood Disorder and Cancer Center. Prior to working at Scottish Rite, she was a nurse in pediatric hematology-oncology in South Bend, IN, and her hometown of Greenville, SC. Ashley received her nursing degree from the Medical College of Georgia.

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Topics: SMR Emergencies Compliance Technology School Nurses Client Success Stories

3 steps to getting student health forms in on time

Posted by Carrie Chandler on Aug 28, 2014 9:23:00 AM

It's the beginning of a fresh new school year. Parents are rushing to the store to pick up backpacks and washable markers, while students are texting their friends to find out if they're in the same World History class. The last thing on anyone's mind is making sure all of their student health forms are filled out and submitted to the school.

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Topics: Liability & Risk Management Compliance School Nurses